Commerce & logistics
Invoices and receipts for wholesalers
Wholesalers move goods by the case and pallet, and every order needs a clear invoice that spells out unit pricing, quantities and payment terms. Receipt Caker lets you build an itemized wholesale invoice in your browser, with subtotals, tax and totals calculated as you type. Export a free PNG or a watermark-free PDF with your own logo, then send it to the retailer yourself.
- How do wholesalers make an invoice?
- Receipt Caker is a free browser tool wholesalers use to build itemized invoices. Add each product line with quantity and unit price, and the subtotal, tax and total calculate automatically. Include your business details, the buyer, purchase-order number and net terms such as net 30. Preview it live, then export a free PNG or a watermark-free PDF with your logo to send to the retailer.
Documents wholesalers issue
The core bill referencing the buyer purchase-order number, with line items priced per case or unit and net payment terms.
A document showing tiered per-unit rates for larger order volumes so buyers can compare before committing.
A preliminary invoice sent before shipment that confirms items, quantities and the total the buyer will owe.
Confirmation issued once a wholesale invoice is settled, recording the amount paid and the date.
Why wholesalers use Receipt Caker
- Line up many SKUs with quantities and per-unit prices, and let totals calculate themselves.
- Show net-30 or net-60 terms and a purchase-order reference clearly on every invoice.
- Add bulk and tiered pricing manually so large orders are billed at the right rate.
- Export a free PNG or a watermark-free PDF with your own logo for a professional look.
- Everything renders in your browser, so buyer and pricing data stays private on your device.
How the billing workflow works
- 1
Enter your business and the buyer
Add your wholesale company details, the retailer being billed and the purchase-order number they gave you.
- 2
Add every product line
List each SKU with quantity and unit price; the subtotal and total update as you go.
- 3
Set tax and payment terms
Apply the tax rate, note net-30 terms and add your bank or payment instructions.
- 4
Export and send
Download a free PNG or a watermark-free PDF and email it to the retailer yourself.
Billing from purchase orders
Wholesale trade runs on purchase orders. A retailer sends a PO listing the products and quantities they want, and you turn that into an invoice that matches it line for line. Getting the PO number, unit prices and quantities exactly right is what keeps accounts payable teams paying on time.
With Receipt Caker you enter each product as its own line item, set the quantity and the per-unit price, and watch the subtotal build. When the order matches the PO, you add tax, note the payment terms and export a clean document. There is no limit to how many lines you can add, which suits orders that run to dozens of SKUs.
Bulk and tiered pricing done clearly
The whole point of buying wholesale is volume pricing, so your invoices need to reflect the rate that applies to each order size. You might sell a product at one price for a single case and a lower price for a full pallet.
Because you set the unit price on every line yourself, you can bill the exact tiered rate a buyer qualified for. Listing quantity and unit price side by side means the buyer can see how the discount was applied, which cuts down on pricing disputes and follow-up questions.
Net terms and getting paid
Wholesale buyers usually expect credit terms, commonly net 30, meaning payment is due thirty days after the invoice date. Stating those terms plainly, along with the invoice date and a due date, sets a clear expectation.
Add your bank details or accepted payment methods to the invoice so the buyer knows exactly how to pay. When an invoice is settled you can issue a matching payment receipt from Receipt Caker, giving both sides a tidy record of the closed transaction.