Receipt templates for online sellers

The core is the same, an itemized list with a total, but an online receipt carries extra fields tied to fulfillment. Alongside the products and prices, it should include an order number, the order date, a shipping cost line and a reference to the delivery destination, plus tax shown separately. Those fields link the receipt to a specific order, which matters when a buyer requests a return or reconciles an expense, and they replace the point-of-sale details a counter slip would show. The layout also tends to be a little wider and more document-like, since it is usually read on a screen or as a PDF rather than printed on a thermal roll. Receipt Caker's templates include order and shipping fields, so you can capture a full online transaction without forcing a store slip to hold information it was not designed for, then export a clean file to send with your order confirmation.

No, keep the receipt about your own shop. Your receipt is your record and your branding, so it should carry your shop name, your logo and your contact details rather than the name of the platform you sold through. Referencing a marketplace's brand is unnecessary, can blur who the buyer is dealing with, and risks looking like you are trading on someone else's identity. A clean, self-branded receipt is clearer and unmistakably yours, which is exactly the impression you want to give a customer. It also stays consistent whether a given sale came through your own website or a third-party platform. Receipt Caker's templates are intentionally generic and never include a real marketplace's name, so the document represents your business alone. You add your shop name and, on the Pro tier, your logo, producing a professional receipt that looks the same across every channel you sell on.

Show them as separate, clearly labeled lines rather than folding them into one figure. Present the subtotal of goods first, then a distinct shipping line so the buyer sees exactly what they paid to receive the items, then a separate tax line, and finally the total. This transparency helps buyers understand the charge, reduces support questions and makes the receipt useful for their own expense records. If you sell across regions with different tax rules, keep the tax line flexible so each order shows the correct rate rather than a hard-coded one. Bundling shipping and tax into the subtotal invites confusion and disputes. Receipt Caker lets you add a shipping line and set the tax rate per receipt, so every document shows an honest, itemized breakdown that matches what the buyer actually paid. You can then export it as a clean PDF to attach to the order confirmation.

PDF is the strongest choice for customer-facing online receipts. It reads as a proper document rather than a raw image, archives cleanly for both you and the buyer, and prints well if the customer wants a hard copy, so it suits returns, expenses and record-keeping alike. A PDF attachment on your order confirmation email looks professional and is easy for the recipient to save. Images such as PNG are fine for quick, informal sharing or internal use, but they feel less official for a document a buyer may need to keep. The practical rule is to use PDF when the receipt goes to a customer and an image when it is a placeholder or internal note. Receipt Caker exports PNG on its free tier and PDF on Pro, so you can match the format to the purpose, sending a polished, branded PDF for real sales while keeping a copy for your own records.