Invoices and Receipts for IT Services

Yes. Receipt Caker uses line items, so you add the recurring support plan on one line, noting the period it covers, and then add separate lines for project work such as a migration or a rollout, which you can break into milestones if that matches your quote. You can also add hourly lines for ad hoc troubleshooting, entering hours and a rate. Each line has its own description, so the client can distinguish the managed plan from the project and from any extra time. The subtotal, tax and total recalculate automatically in the live preview, so the bottom figure always reconciles with the detail. This gives the client one clear document for the month rather than several. When it is paid, you issue a matching receipt. The tool builds and exports the invoice; it does not run recurring billing, so you create each period's document yourself.

Add each piece of hardware or each licence as its own line item with a clear description, a quantity and a unit price. For a batch of the same item, set the quantity and Receipt Caker multiplies it out; for mixed items, use a line each. Keeping these product lines separate from your labour lines makes the invoice transparent, so the client can see what is equipment or software and what is your service time. The subtotal, tax and total update automatically in the live preview as you edit. This level of detail is exactly what a client's finance team tends to want when signing off a bill that mixes products and services. When the invoice is paid, produce a receipt that records it. The tool generates and exports the document; sourcing the hardware and reconciling the cost in your own accounts remains your responsibility.

No. Receipt Caker is purely a document generator, so it does not track time, monitor client systems, or capture usage to bill from. You enter the figures yourself from your own records, whether that is hours worked, a fixed project fee, a support plan or hardware supplied. What the tool does is turn those figures into a clean, itemized invoice or receipt in the browser, with automatic totals and tax, which you export as a PNG for free or a watermark-free PDF with your logo on Pro. Because rendering is client-side, the details you enter are not sent elsewhere to be processed. If you rely on monitoring or time-tracking tools for IT work, those stay in your own stack; Receipt Caker simply produces the professional document at the end, and you send it to the client and follow up in your usual way.