Professional services

Invoices and Receipts for Law Firms

Law firms bill in several ways at once: hourly time against a matter, fixed fees for defined work, and disbursements paid on a client's behalf. Receipt Caker gives you a browser tool to itemize each of these clearly, with a live preview and automatic totals. When a client settles, you generate a matching receipt the same way.

How do law firms make an invoice with Receipt Caker?: Receipt Caker is a free browser-based invoice and receipt maker for law firms. You add a line for hourly time on a matter, a fixed fee, or a disbursement paid for the client, and enter the amounts. Tax and totals calculate automatically in the live preview. Add your firm and matter details, then export a PNG free or a watermark-free PDF with your logo on Pro.

Documents law firms issue

Hourly matter invoice

Bills recorded time against a matter, with hours and rate itemized per line.

Fixed-fee invoice

Charges an agreed fixed fee for defined work such as a will or a conveyance.

Disbursements invoice

Recovers third-party costs like court fees or searches paid on the client's behalf.

Fee receipt

Confirms a client payment against fees or a bill, recording the amount and matter.

Why law firms use Receipt Caker

Itemize hourly time, fixed fees and disbursements on one legal invoice.
Automatic subtotal, tax and total as you edit each line.
Add your firm logo and remove the watermark on the Pro plan.
No signup, and matter figures stay in your browser during rendering.
Export a free PNG or a watermark-free PDF to send to the client.

How the billing workflow works

1
Record the fees
Add lines for hours worked, any fixed fees, and disbursements paid out on the matter.
2
Set rates and tax
Enter hours and rates or fixed amounts and a tax rate; totals update in the preview.
3
Add matter details
Fill in your firm name, the client, matter reference, invoice number and payment terms.
4
Export and issue
Download a PNG free or a PDF on Pro, then send the bill to the client yourself.

Time, fixed fees and disbursements on one bill

A legal bill often carries three different kinds of charge. There may be recorded time against the matter, a fixed fee for a defined piece of work, and disbursements the firm paid to third parties such as court or search fees. Receipt Caker lets you set each out as its own line item, so the client can see clearly what is professional fees and what is a recovered cost.

Because the totals recalculate as you type, the summary always reconciles with the detail. That precision matters on a document a client may scrutinise line by line.

Clear matter references

Every bill should tie back to a matter, and you control the header fields, so you can include a matter reference and the client name alongside your firm details. That makes the invoice easy to file and easy to match against your internal records.

You also write each line description, so hourly work, fixed-fee stages and disbursements read in the language your clients understand rather than a generic label.

Receipts that record settled fees

When a client pays a bill, a receipt recording the amount, the date and the matter gives both sides a clean record. You build it the same way as the invoice, mirroring the figures that were settled.

Everything is generated in the browser and exported as a PNG or, on Pro, a branded PDF. Receipt Caker is a document generator only; it does not hold client money, run trust ledgers or collect payments online, so those remain within your firm's own regulated processes.

Frequently asked questions

Can I separate professional fees from disbursements on a bill?

Yes, and keeping them separate is exactly what Receipt Caker's line-item structure is for. You add a line for each element of your professional fees, whether that is recorded time at an hourly rate or a fixed fee for defined work, and then add distinct lines for disbursements such as court fees, search fees or expert costs paid on the client's behalf. Because you write every description, the client can tell at a glance which charges are your firm's fees and which are recovered third-party costs. The subtotal, tax and total recalculate automatically in the live preview as you edit. When the bill is paid you can produce a matching receipt. Note that the tool builds and exports the document only; it does not run client account or trust ledgers, so those stay within your firm's regulated systems.

Does Receipt Caker handle client money or trust accounts?

No. Receipt Caker is strictly a document generator, so it does not hold client money, operate trust or client accounts, or collect payments online. Those functions are tightly regulated for law firms and belong in your own compliant systems. What the tool provides is a fast way to produce a clear, professional bill or receipt in the browser, itemizing hourly time, fixed fees and disbursements, and exporting it as a PNG for free or a watermark-free PDF with your firm's logo on the Pro plan. Because rendering happens client-side, the matter figures you enter are not sent elsewhere to be processed. You then send the bill to the client and record the payment through your usual accounting and client-account procedures. In short, Receipt Caker makes the paperwork; the handling of funds remains entirely with your firm.

How do I bill hourly time on a matter?

Add a line item for the work and enter the number of hours as the quantity and your rate per hour; Receipt Caker multiplies them and adds the result to the subtotal automatically. You can add several time lines to one bill, for example separating work by fee-earner or by stage of the matter, each with its own description so the client understands what the time relates to. Alongside those, you can list fixed fees and disbursements as their own lines. The tax and total update live as you go, so the bottom figure always matches the detail above. Once the bill looks right in the preview, you export it as a PNG or a branded PDF and send it yourself. The tool records the figures you provide; it does not import time entries, so you enter the hours from your own records.

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