Formats & documents
Purchase Order Template
A buyer's order to a supplier, with a PO number and itemized quantities, built and totaled in your browser.
- What is a purchase order?
- A purchase order is a document a buyer sends to a supplier to request goods or services at agreed prices. Receipt Caker builds one with a PO number and itemized quantities, totaled automatically.
- Who issues a purchase order?
- The buyer issues it, not the seller. It sets out what the buyer wants to order, in what quantity, and at what price, so the supplier knows exactly what to fulfil.
What to include on a purchase order
What you can do
- A dedicated PO number field for tracking
- Buyer and supplier laid out clearly
- Itemized rows with quantity times rate
- Subtotal and total calculated for you
- Live preview of the finished order
- Free PNG export, Pro PDF and logo upload
How a purchase order differs from an invoice
A purchase order flows the opposite way from an invoice. The buyer creates a PO to say what they want to order; the supplier later sends an invoice to request payment for what was delivered. The PO comes first and sets expectations.
Because the buyer issues it, a PO reflects the buyer's intent to purchase at agreed prices and quantities. It gives the supplier a clear, written brief and gives the buyer a record of what they committed to order.
The PO number and why it matters
A purchase order number is the reference that ties the order to everything that follows: the delivery, the supplier's invoice, and your own records. Suppliers often ask you to quote it back on their paperwork.
In Receipt Caker you set the PO number yourself. Pick a consistent format and keep the numbers unique so each order can be traced without confusion down the line.
Listing what you want to order
Add a row for each item you are ordering, with a description, the quantity you need, and the agreed unit rate. Receipt Caker multiplies quantity by rate and keeps a running subtotal.
Include any delivery details or notes the supplier needs, such as where to ship or a required date. The clearer the order, the fewer questions come back.
Exporting and sending the order
Once the order looks right in the live preview, export a free watermarked PNG or a clean Pro PDF to send to your supplier. Add your logo with Pro so the order looks official.
Receipt Caker creates the purchase order document only. It does not place the order, pay the supplier, or track fulfilment, so you send the file and manage the order yourself.