Invoice types

Tax Invoice Generator

A tax invoice is an invoice that separately states the tax charged on a sale, so a registered business can show the tax amount and its registration number for accurate records.

How do I make a tax invoice?: In Receipt Caker, add your details and tax registration number, list each item with its price, set your tax rate to show tax as a separate line, then export. It all runs in your browser without signup.
What is a tax invoice?: A tax invoice is an invoice that clearly separates the tax charged from the pre-tax amount and shows the seller's tax registration number. It gives the buyer the detail they need to account for the tax and gives the seller a compliant sales record.

What to include on a tax invoice

Seller name, address and tax registration number

Buyer name and address

The words 'Tax Invoice' as the document title

Line items with pre-tax price and quantity

Tax rate and the tax amount shown separately

Subtotal, total tax and the tax-inclusive grand total

Invoice number and date of issue

What you can do

Show tax as its own line, separate from the subtotal
Add your tax registration number in the header or notes
Automatic tax and grand-total calculation
Set your own tax rate to match local rules
Live preview of the completed tax invoice
Free watermarked PNG, or Pro PDF with your logo

What a tax invoice is

A tax invoice is a sales document that goes a step further than a plain invoice by breaking out the tax charged on the transaction. It shows the pre-tax value, the tax rate, the tax amount and the final total so nothing is bundled together.

It also carries the seller's tax registration number. This identifies the business as registered to charge tax and gives the buyer the reference they need to reclaim or account for that tax where their rules allow.

When a tax invoice is needed

Businesses that are registered for a sales tax typically issue tax invoices for their taxable sales, especially when the customer is another business that needs the detail for its own accounting. The document proves how much tax was charged and by whom.

A plain sales invoice may simply show a total, but a tax invoice must isolate the tax component. If your buyer needs to reclaim input tax or reconcile their books, the tax breakdown and your registration number are what make that possible.

What to include

Title the document clearly as a tax invoice and include your registration number where it is easy to find. List each item with its pre-tax price and quantity, then show the subtotal, the tax rate, the total tax, and the tax-inclusive grand total.

Add a unique invoice number and issue date. Where different items attract different rates, keep the breakdown clear so each rate and its tax are visible. Precision here saves both parties time when they reconcile their records.

Building one in Receipt Caker

Enter your business and buyer details, and put your tax registration number in the header or a note. Add each line item with its pre-tax price, then set your tax rate so the generator shows the tax as a separate line and adds it to the total.

The live preview confirms the layout before you export a free watermarked PNG or a Pro PDF with your logo. Receipt Caker only produces the document; it does not file returns, calculate what you owe the tax authority, or sync with accounting software.

Frequently asked questions

What is the difference between a tax invoice and a regular invoice?

A regular invoice may show only a total amount, while a tax invoice separates the pre-tax value from the tax charged and includes the seller's tax registration number. The extra detail lets a registered buyer account for or reclaim the tax. If you are registered to charge a sales tax, issuing a tax invoice keeps your records transparent and compliant.

Do I need a tax registration number on a tax invoice?

Yes, that number is a defining feature of a tax invoice. It identifies you as a business registered to charge the tax and gives the buyer a reference for their own records. Add it in Receipt Caker's header or notes area so it appears clearly on the finished document. Without it, the invoice is just a standard sales invoice.

How do I show tax separately on the invoice?

Enter your tax rate in Receipt Caker and it calculates the tax on the taxable subtotal, displaying it as its own line before the grand total. This keeps the pre-tax amount and the tax visible and distinct, which is exactly what a tax invoice requires. You set the rate yourself so it reflects your local tax percentage.

Can a tax invoice have multiple tax rates?

In principle yes, since some sales mix items taxed at different rates. Keep each rate and its tax clearly identified so the buyer can see how the total was built. Receipt Caker focuses on a straightforward tax breakdown, so for multiple rates you can note the split in the descriptions or line items and confirm the totals in the live preview.

Does Receipt Caker calculate what tax I owe the government?

No. Receipt Caker calculates the tax shown on an individual invoice based on the rate you enter, purely so the document is clear. It does not total your tax liability across a period, prepare or file tax returns, or connect to any tax authority. Use the exported invoices as source records for your own or your accountant's filings.

Should the grand total include tax?

Yes. A tax invoice shows the pre-tax subtotal, the tax amount separately, and then a grand total that includes the tax, so the buyer sees the full amount payable. Receipt Caker builds this automatically once you set your rate, adding the calculated tax to the subtotal to produce the tax-inclusive total in the live preview.

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