Invoice types
Sales Invoice Generator
A sales invoice is the everyday bill a seller issues to a customer, itemising the goods or services provided, the amounts and the payment terms for the transaction.
- How do I make a sales invoice?
- Use Receipt Caker to add your business and customer details, list each product or service with its price, apply any tax, and export the finished invoice. Everything runs in your browser with no signup.
- What is a sales invoice?
- A sales invoice is a document a seller gives a buyer to record a completed sale. It lists the items or services, their quantities and prices, any tax, and the total, serving as the buyer's bill and the seller's record of the transaction.
What to include on a sales invoice
What you can do
- Add unlimited line items for products or services
- Automatic subtotal, tax and grand total as you type
- Set your own invoice number and issue date
- Live preview of the finished layout
- Export a free watermarked PNG from the browser
- Pro unlocks watermark-free PDF and a custom logo
What a sales invoice is
A sales invoice is the standard document that records a completed sale between a business and its customer. It lists what was sold, in what quantity, at what price, and what the customer owes once tax and any discounts are applied.
It serves two purposes at once. For the buyer it is a clear bill showing exactly what they are paying for. For the seller it is a record of revenue that supports bookkeeping and later reconciliation.
When you issue one
You issue a sales invoice after goods are delivered or a service is complete, or when your agreement calls for billing at a set point. It is the most common invoice type and applies to almost any business selling to another business or to consumers.
A sales invoice differs from a receipt, which confirms that payment has already been made. The invoice comes first and states what is owed; a receipt follows once the customer settles the amount.
What a good sales invoice contains
Start with your business details and the customer's, then itemise every product or service clearly so there is no ambiguity about what is being charged. Show quantities and unit prices, and break out tax separately from the subtotal.
Add a unique invoice number and issue date for your records, and state the payment terms so the customer knows when the amount is due. Notes for discounts, references or purchase order numbers help keep both parties aligned.
Building one in Receipt Caker
Enter your business and customer details, then add a line for each item with its quantity and price. Receipt Caker calculates the subtotal, applies your tax rate, and shows the grand total instantly in the live preview.
Set your invoice number and date, add any notes, and export. The free tier gives a watermarked PNG; Pro produces a clean PDF with your logo. Receipt Caker creates the invoice document only and does not process the payment or track whether it has been paid.