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Catering Invoice Template
A catering invoice is the bill a caterer gives a client for an event, itemising the menu, guest count, staffing and any rentals so the full cost of the service is clear.
- How do I make a catering invoice?
- In Receipt Caker, add your business and client details, note the event date and guest count, list menu items, staffing and rentals with their prices, apply any deposit and tax, then export. It runs in your browser with no signup.
- What is a catering invoice used for?
- A catering invoice bills a client for food, service and any extras at an event and records what was charged. It breaks the job into menu, staffing and rentals so the client sees the full picture, and gives the caterer a clear record tied to a specific event and date.
Create your catering invoice now
Build a clean, itemized document with automatic totals, add your logo, and export a PNG or PDF — free, no signup required.
Optional extra rows printed under the header — e.g. Store #, Terminal, Order type.
Add your own total lines — a discount (use a negative amount), service charge, deposit or rounding. They fold into the total.
What to include on a catering invoice
What you can do
- Itemise menu, staffing and rentals separately
- Bill per head or by package with automatic totals
- Record the event date, venue and guest count
- Show a deposit and the remaining balance due
- Free watermarked PNG export from the browser
- Pro unlocks watermark-free PDF plus your own logo
What a catering invoice is
A catering invoice is the bill a caterer issues to a client for an event, covering the food, service and any equipment supplied. It ties the charge to a specific date and venue and breaks the total into menu, staffing and rentals so the client understands the cost.
Catering jobs mix per-head food charges with fixed costs like staff hours and rented equipment, so the invoice often blends both. Clear itemisation shows the client what drove the total and makes the bill easy to check against the quote.
When you need one
You issue a catering invoice once an event is booked and often again after it takes place, depending on how you bill. Many caterers take a deposit at booking and invoice the balance nearer the date or once the final guest count is confirmed.
It suits weddings, corporate functions, private parties and any event where food and service are provided for a fee. The invoice states what is owed for the event; a receipt follows once the client pays the balance.
How caterers fill one out
Enter your business and client details and record the event date, venue and guest count. Add menu items or packages with their prices, then separate lines for staffing, service charges and any equipment or rentals so each cost is visible.
Show any deposit already paid as a line that reduces the balance, then the subtotal, any tax and the amount now due. Set your payment terms and a unique invoice number. Receipt Caker builds the document only; it does not take deposits or process the final payment.