Hotel Receipt Maker
A hotel receipt, or folio, itemizes a stay — the room rate, the nights, the taxes, and any extras like parking or meals — so a traveller can claim it back. Hotels sometimes email a folio that never arrives, or hand over a summary that leaves out the nightly breakdown an expense team needs. Receipt Caker's free hotel receipt maker builds a complete folio in your browser and exports a clean PNG or PDF.
- How do I make a hotel receipt?
- Add the hotel name, the guest, the check-in and check-out dates, the nightly room rate, and any taxes or extras, and Receipt Caker's live preview totals it into a folio. Export a free PNG or a Pro PDF for your travel expense claim.
Optional extra rows printed under the header — e.g. Store #, Terminal, Order type.
Add your own total lines — a discount (use a negative amount), service charge, deposit or rounding. They fold into the total.
Reading a hotel folio
A folio is the itemized bill for a stay. It names the hotel and the guest, gives the check-in and check-out dates and the number of nights, and breaks the charges into their parts: the room rate per night, the occupancy or sales taxes, and any extras like parking, breakfast, or a resort fee, ending in the total. Expense teams want that nightly breakdown rather than a lump sum, so they can check the room rate against policy and split reimbursable charges from personal ones.
Receipt Caker lays out each line of the folio, starting from the room rate times the nights and adding the taxes and extras. What you see totalled in the preview is the record you file, built to look like the itemized bill the front desk should have handed over.
Folios that never arrive
Hotels routinely promise to email the folio at checkout and it never lands, or they print a one-line summary that leaves out the nightly rate and the taxes an expense system needs. Book through a third-party site and the detailed receipt can be harder still to pin down, since the money and the paperwork sit with different parties. Rebuilding the folio from what you actually paid gives you a complete record without chasing the front desk for a week.
As with any receipt, it has to reflect a real stay you paid for — the true room rate, the true nights, the true taxes. The tool recreates the document you were owed; it is not for fabricating a booking or changing the amount.
Room rate, taxes, and incidentals
The folio total is the room rate multiplied by the nights, plus taxes, plus any extras — and keeping those extras on their own lines is what makes the receipt work at claim time. Occupancy and sales taxes stack differently by city, and many policies reimburse the room but not incidentals like the minibar or a late checkout, so a folio that separates them lets whoever approves it draw the line cleanly.
The maker lets you add each charge as its own line, so parking, breakfast, or a resort fee sits apart from the room. Set every figure to the real bill and the preview totals it live. When it matches what you paid, export the folio as a PNG or PDF for your travel claim.
Splitting a package rate into lines
Hotels often sell a bundled rate — room plus breakfast, or a resort package — that arrives as one number, but an expense claim usually needs the room separated from the extras, since many policies reimburse the room and not the meals or the spa credit. If the confirmation shows the split, use it. If it does not, a reasonable approach is to enter the room at the standard nightly rate and put the remainder on a clearly labelled package line, so the total still ties out.
The maker lets you name each line, so a bundled stay can be broken into room, breakfast, and fee rather than left as a lump. Keep the overall total equal to what you actually paid, label the parts honestly, and whoever approves the claim can draw the reimbursable line themselves.