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Transport Invoice Generator
A transport invoice bills a customer for moving goods or people, itemising each trip by route, distance, load or hours so the charge for the haulage work is clear.
- How do I create a transport invoice?
- In Receipt Caker, add your carrier details and the customer, then list each trip with its route, distance or hours, and rate. Include any fuel surcharge, waiting time or tolls, apply tax, and export from the browser. No signup is required.
- What goes on a transport invoice?
- A transport invoice shows the carrier and customer, a line for each journey with pickup and drop-off, the distance, tonnage or hours, and the rate charged. It usually adds surcharges such as fuel, tolls or waiting time, then totals the subtotal, tax and amount due with clear payment terms.
Create your transport invoice now
Build a clean, itemized document with automatic totals, add your logo, and export a PNG or PDF — free, no signup required.
Optional extra rows printed under the header — e.g. Store #, Terminal, Order type.
Add your own total lines — a discount (use a negative amount), service charge, deposit or rounding. They fold into the total.
What to include on a transport invoice
What you can do
- Add a line for each route or delivery run
- Charge by distance, load, hours or a flat trip rate
- Include separate lines for fuel, tolls or waiting time
- Automatic subtotal, tax and grand total as you type
- Free watermarked PNG export from your browser
- Pro unlocks a watermark-free PDF with your own logo
What a transport invoice is
A transport invoice is the bill a carrier or haulier sends after moving goods, materials or people from one place to another. It records each journey as a line item, tying the charge to a specific route, load or period of hire so the customer sees what each trip cost.
Because rates in transport can vary by distance, weight or time, the invoice makes the basis of the charge explicit. A clear line showing the route, the distance or tonnage, and the rate applied leaves no doubt about how the total was built.
Choosing how to charge
Transport work is priced in several ways. Long-distance haulage is often charged per mile or kilometre, bulk loads per tonne, and hired vehicles or drivers per hour or per day. A short local delivery may simply carry a flat trip rate.
You can mix these on one invoice. Bill the main haul by distance, add an hourly line for loading or waiting time, and include a flat fee for an extra drop-off. Describing the basis on each line keeps the charge transparent for the customer.
Surcharges and extra costs
Transport invoices frequently carry surcharges on top of the base rate. A fuel surcharge, road tolls, congestion charges or ferry costs are common, as is a waiting-time charge when a driver is held up at pickup or delivery.
List each surcharge as its own line rather than folding it into the trip rate. This shows the customer exactly what they are paying for and why, and it keeps your own records clean if you need to review how a particular job was priced later.