Receipt Types
Petty Cash Receipt
Receipt Caker is a free browser-based tool for logging small cash outflows from your office fund. Enter the amount, the purpose, and who received it, then download a clean petty cash receipt in seconds.
- How do I create a petty cash receipt?
- Receipt Caker builds a petty cash receipt in your browser with no signup. Fill in the date, the amount taken from the fund, the reason for the expense, and the name of the person who received the cash. Add a category if you track budgets by department. The preview updates instantly, and you can download a watermarked PNG for free or a watermark-free PDF with Pro to slip into the cash box.
- What is a petty cash receipt used for?
- A petty cash receipt is a voucher that records a small disbursement from an office cash fund, such as buying stamps, coffee, or minor supplies. It documents who took the money, how much, and why, so the fund can be reconciled and topped up. Without these slips, the cash box would never balance and the spending could not be verified at audit.
Erstellen Sie jetzt Ihren Beleg
Erstellen Sie einen sauberen, detaillierten Beleg mit Live-Vorschau und exportieren Sie ihn als PNG oder PDF — kostenlos, ohne Anmeldung.
Optionale Zusatzzeilen, die unter der Kopfzeile gedruckt werden — z. B. Filial-Nr., Terminal, Bestellart.
Add your own total lines — a discount (use a negative amount), service charge, deposit or rounding. They fold into the total.
Was Sie tun können
- Voucher fields for date, amount, purpose, and recipient
- Optional expense category or department code for budgeting
- Running slip number so vouchers stay in sequence
- Signature line for the person approving the disbursement
- Live preview that updates the moment you change a field
- Free watermarked PNG, or Pro PDF for a printed voucher book
How Petty Cash Works
Most offices keep a small float of cash for tiny expenses that are not worth writing a check or raising a purchase order for. Someone is put in charge of the box, and every time cash leaves it, a slip is filled out to account for the withdrawal.
That slip is the petty cash receipt. It records the amount removed, what it paid for, and who took it, so at any moment the cash on hand plus the slips should equal the original float.
When the box runs low, the custodian totals the slips, hands them to the bookkeeper, and receives enough cash to bring the fund back to its starting balance. The receipts are the proof behind that top-up.
What Goes on a Petty Cash Voucher
Every voucher should carry a date and a unique number so the slips can be filed in order and matched to the reconciliation. Skipping the number makes it far harder to spot a missing slip when the box does not balance.
Record the exact amount taken and a short but specific description of the expense: 'postage for client mailing' is far more useful at audit than a vague 'supplies.' Attach the store receipt to the voucher whenever one exists.
Finally, capture the name of the person who received the cash and, ideally, a signature. That single line turns an anonymous withdrawal into an accountable one.
Keeping the Fund Balanced
Reconciling petty cash is simple arithmetic: the cash remaining plus the total on all outstanding vouchers should equal the fund's fixed amount. When those two figures match, the box is balanced and the records are complete.
If they do not match, the vouchers help you trace the gap. A missing slip, a transposed number, or an unrecorded withdrawal usually surfaces quickly once you lay the receipts out in order.
Receipt Caker gives every voucher the same clean format, so a stack of them is easy to total and easy for a reviewer to scan when the fund is replenished.
Who Uses Petty Cash Receipts
Small businesses and startups rely on petty cash for the everyday odds and ends that keep the office running, and the receipts keep that spending visible instead of vanishing into an untracked drawer.
Clubs, classrooms, and community groups use the same approach for float money at events, recording each small payout so the treasurer can report exactly where the funds went.
Bookkeepers appreciate consistent vouchers because they map cleanly to expense categories, making the monthly close faster and the year-end review far less painful.