Quote Generator

A quote is a fixed price you commit to: once the client accepts it, that is what they pay, barring a change to the work itself. An estimate is an approximation — your best judgement of what a job will cost, offered with the understanding that the final figure can move as the work is scoped. The practical difference is commitment. You give a quote when you know the job well enough to stand behind a number, and an estimate when there is still uncertainty. Sending one when you mean the other causes friction, so it is worth being clear which you are offering.

A quote names your business and the client, carries a unique quote number and a date, and lists each item or service with its price so the client can see what the figure is built from. It shows the total quoted, any tax, and a valid-until date that sets how long the price is held. It is also worth stating briefly what the quote includes and excludes, since that scope is what you are pricing — a quote for 'a website' means little without it. The generator lays out each of these fields and totals the lines for you.

You decide, and stating it plainly is what protects you. A quote left open indefinitely can come back to bite you when your costs rise or the client sits on it for months, so most quotes carry a valid-until date after which the price may change. A short window keeps the pricing current; a longer one gives the client room to decide. There is no single correct period — it depends on how stable your costs are — but putting a clear date on the quote, rather than leaving it open, is the point. The generator gives you a field for exactly that.

Once a client accepts a quote, the work it describes is agreed, and the same line items become the basis of your invoice. You carry the descriptions and prices across, add an invoice number and payment terms, and send it either up front, in stages, or on completion depending on the job. Building both with Receipt Caker keeps the numbers consistent from the quote the client approved through to the bill they pay, with nothing re-keyed. Start with the quote here, and use the free invoice generator once the job is underway or done.

Yes. You can build a complete quote and export it as a PNG without paying or creating an account, and because the tool runs entirely in your browser, your client details and pricing never leave your device. The Pro upgrade adds a watermark-free PDF and saves your business details so they carry across every quote, which is worth it once you are quoting regularly. The core job — putting a clear, fixed price in front of a client — is free, and nothing you enter is uploaded to a server.